|
Submit your Bid Request and Get Quotes!
|
|
BidStar manages all aspects of the
bidding process. By automating the bidding process and eliminating
many calculations, BidStar lets you concentrate on the critical
issues while reducing time and making the analysis more efficient.
BidStar allows you to add a limitless number of items and vendors
associated with a bid. It is designed to facilitate the entire
bidding process and works for and works for Individual Districts
and Municipalities as well as cooperatives.
|
|
BidStar’s
optional Item Request Entry by budget code can be used to limit items
going out for bid and to generate purchase orders.
|
|
It calculates the lowest bid. If a vendor bids for a unit
quantity which is different from the unit quantity specified it can
be converted. BidStar points out to the best buy, but gives you the final word.
BidStar handles Discount Bids as well as Bids to Buy and Blanket Bids.
Data integration with your Financial Software System is accomplished through
data exports. Exports to Excel adds additional flexibility.
|
Starting the process:
There are many facts to a new bid. First there must be a list of
items. An item is a product that you may purchase and trying to bid on. Before
entering items a Category must be designated. ‘Art’ is a frequently created Category
for example. You may add a Sub category in the Sub Category form as well. Then
add Items to the Items form. All items must be tied to the Category and optionally
can be assigned to
a Sub category under that Category. Then create a new Bid# in the
Bid# Table and attach a Category or multiple Categories to that Bid#. A Bid# might
be '01/02-ART' with the Description 'ART BID – 2006/2007'.
|
|
It has the following reports:
|
|
Reports
|
Description
|
|
Vendor Comparison for Pivot table
|
Award a vendor was biding on the majority of the items. Since
there could be a requirements that only vendors that were bidding
above 90% of the items could be considered for the award.
|
|
Invitation to Bid
|
Send the report to the Vendor for an RFQ.
|
|
Quantity Request List
|
Sent to the users to mark down how many items to order. Also if the items
were re-numbered that it will be reflected in this report.
|
|
Vendor Bid Modifications
|
General info for the vendor like terms of
payments or any conditions regarding the bid.
|
|
Suppliers Invited to bid
|
All suppliers that invited to bid for the items.
|
|
Suppliers who did the bid
|
Suppliers that were participating in the Bid.
|
|
Schedule of awards
|
A print out who awarded the bid. There are 2 reports for this purpose. The second
one handles in case if 2 vendors were awarded for the same item. It
is customizable to provide a more friendly language to a none technical people.
|
|
Vendor for Bid Association
|
Shows how many bids were awarded for the current vendor.
|
|
Vendor for Bid Association
|
Shows how many bids were awarded for the current vendor.
|
|
Request Verification
|
Print or view quantities entered by budget code for verification purposes. To see if all items are there.
|
|
Request Analysis
|
Provides a detailed report item by item detailing each department and quantity ordered. All
budgets codes per each item.
|
|
Un Resolved and Vendor Award
|
Items that were bid on and nobody awarded them. Awarded to the lowest bid.
|
|
Vendor Receiving Awards
|
Total items (Optional) – Vendor name and the number of items awarded.
|
|
Vendor comparison all items
|
For only those items bid upon by every responding
vendor. This way you can see all vendors that were bidding on the
items. If the vendor did not bid it will not be shown on this
report. The comparison is only vendors that were bidding on
the same item.
|
|
Sole Bidder
|
If one vendor bid it will show up in the sole bidder report. It
will only show items that were bid by one Vendor only. If more then
one vendor bid on the same item it will not be shown on this report.
|
|
PO by budget code
|
Is exactly what goes to the
vendor. For a PO you can have more then one budget code. If you
leave the Vendor as blank it will get all POs for all Vendors. If
you enter the budget code then you get all POs for that budget code.
|
|
Re Number PO’s
|
Change the PO numbers. So once a PO was assigned you can not print. If PO is Re-numbered
then it could printed again.
|
|
PO by District
|
It creates the PO for anyone who enter the quantity.
|
|
Report by Budget code
|
The items for this budget will appear in this report.
|
|
PO number by distribution
|
Handles distribution based on the last 2
digits of the budget code. This can you can find out what space the
items are stored.
|
|
Delivery - Warehouse By Vendor. Purchase Order Report
|
This is a Warehouse disbursement report basically and it is by
Vendor.
Vendor gets the PO and sends the items to the warehouse, so this way
the warehouse will know which school in the district it is belong
too, or any organization name.
|
