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College Tracking System
(CTS) is designed to assist counselors in guiding students
in selecting and preparing for their futures. It is a versatile
and easy to use, and is extremely useful to guidance departments
compiling state reporting data. Reports tracking GPA, SAT I, SAT
II, ACT, AP, PSAT and TOEFL Scores and college application
outcomes are useful to the guidance counselor, students and
parents. It is easy to see exactly what it takes to be accepted
at desired colleges and universities. It is a wonderful
motivating tool for underclassmen!
CTS also tracks student scholarships. It can be used to track if
the student should continue school, seek employment, and/or
choose the military after graduation. CTS Shows at a glance
where students are being accepted and what was required to get
them there. It provides a listing of all schools - employers the
student had applied to and how they have fared. Included are
their GPA, activities, test results, and more. In addition, the
software compiles data on graduates going to 2 and/or 4 year
schools in or out of state by ethnicity, gender and much more.
CTS can work with your school software system and import your
students’ names and addresses, numerical grade, gender,
ethnicity, GPA and much more from SASI, eSchool, Schoolware,
WinSchool, Pentamation, SchoolMax, PowerSchool and most any
other school software system. It also can be accessed remotely
via the internet.
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Saves Time
A 95% time savings may be realized when utilizing CTS. Tracking of a
graduating student, their information, grades, student scholarships.
It is just at your finger tips. When coming across complex reports,
they can be created simply, and in a few minutes you will be able to
run a variety of reports with a minimum learning curve.
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College Application
Tracks the process of the student college application, such as
Application Fees sent, and how it was sent, Transcripts sent,
Recommendation Letter(s) sent, and maintains a list of people that
sent letters of recommendation. Letters of recommendation can be
attached into the student profile. Tracks down how the SAT and/or
other tests were sent, tracks most known colleges in the US and
Canada, providing information such as whether the institution is
private or public, and other details as well. It will track down
which schools accepted or rejected the student and much more.
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Scholarships
Under this topic you can select to work with any one of the
following 4 forms: Organization, Scholarship Manager, Student
Scholarship Application and Maintenance. Organization form will
provide you with all the information regarding a specific
organization. Scholarship Manager will provide you with all the
requirements and availability regarding a specific scholarship.
Student scholarship application will first provide you with the
option of searching for a student based on graduation year, first
name, last name and social security number.
After you have selected the student, you'll see the form consists
of: information on the student, information on the scholarship(s)
which is available to them based on different criteria you had input
and more. In the Maintenance form you can add, modify or edit any
category such as: residency, application outcome, athletic
abilities, and much more.
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Ad hoc Reporting - Create your own custom reports
Includes the full version of Report and Query Engine named VisualRep
that can be found at: http://www.dfarber.com/VRep.htm. It is
powerful, yet user friendly enough for any user to create his/her
own reports. The user can create parameters that can limit the flow
of data such as the Date range. Based on the selection of the tables
the report is automatically generated and can be modified. An
extensive help file with a step by step guide for creating reports
is included. http://www.dfarber.com/VRep/VRep_Help.zip.
The Report and Query engine is another quality product from the
Farber Consulting Group, Inc.
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Reports:
Can be exported to Excel spread sheet
with support to data groups and Graphics.
Can be exported to Adobe Acrobat – PDF file, HTML,
MS Word, Text File, DBF file
and XML file which is a text based markup file format and can
pass through
most Fire Walls without the need to bridge any security.
Can be E-Mailed any format mentioned above, and can
handle batch processing
of multiple E-mails.
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Data Driven
When selecting any data entry form, such as: Students or
Scholarship, it has built in pick list for Diploma, Groups, Program
strength, Ethnicity and much more. On the fly within the each form
you can add edit remove when ever it is needed, without leaving the
form you are in.
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Easy To Use
It offers the user ease of use and flexibility. The program is self
explanatory, very efficient and productive. User can get involved
with this program without any special training.
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Import Form
The importer is a wizard based tool to import data from any School
software such as: eSchool, WinSchool, SASI and much more. It will
lead the user step by step through the process. The importer will
import all Students' data such as Name address GPA, Home phone
Counselor name and much more.
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Unlimited Notes
Each Main form has the capability to enter unlimited notes that are
stamped with the author’s name (based on the user log in name) and
title. Subjects for the note are selected from a pick list for
consistency. New subjects can be entered on the fly via the Note
Type form.
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Security
It includes a built-in Security feature. Each user logs in with a
password and user ID. The administrator has full control of the
fields that can be accessed by users individually or by group.
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Milestones
When you work with the College Application form you can add the
Milestones which is available as a pick list, that can be changed
and modified by you. Using the milestones capability, you can enter
the steps of the student application such as: Application prepared
by student or Application submitted and much more. Each student
application will keep its own milestone history.
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Output Type
Your report can be directed to a Printer, Microsoft Word, Microsoft
Excel file, PDF file, HTML file, Text file, and DBF file. It has a
built in E-Mail engine and the Report can be E-Mailed to an
individual or group in any of the above formats.
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Track Down Letter of Recommendations
You can track the teacher/Staff that provided letter of
recommendation for each college application
the student has applied. In addition, it tracks the date it was
sent, the department and the contact
names for the college. If there is a letter that was created
electronically such as MS Word or PDF
file it could be attached as a letter and can be invoked at any
given time.
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